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Perkins 400 series 403C 404C Engine Workshop Service Repair Manual

- Safety first
- Wear nitrile or mechanic’s gloves, safety glasses, and steel-toe shoes.
- Work on a level surface, engine stopped and fully cooled (or only gently warm — hot oil and metal cause burns).
- Chock wheels and put vehicle or machine in gear or park with parking brake set.
- Use jack stands — never rely on a hydraulic jack alone — if you must raise the machine to access the gearbox.
- Keep a fire extinguisher rated for flammable liquids nearby and avoid open flames or smoking.

- Essential tools (detailed descriptions and how to use them)
- Socket set (metric and imperial): a ratchet handle and sockets sized to fit the gearbox drain and fill plugs. Use sockets to loosen/tighten plugs; apply steady even force. Use a breaker bar for stubborn plugs.
- Combination wrenches: open-ended and box-end wrenches for awkward positions where a socket won’t fit. Use the box end for best grip on the nut/bolt.
- Torque wrench: a calibrated tool to tighten drain/fill plugs or gearbox cover bolts to the manufacturer’s torque specification. Set the torque spec and tighten slowly until the wrench “clicks.”
- Oil drain pan (capacity 6–20 L depending on gearbox): metal or plastic tray to catch used oil. Place directly under drain plug before removal.
- Funnel with flexible spout or gear-oil pump: funnel for clean refilling, or a hand/12V pump or manual suction pump to transfer oil into the filler hole if it’s high or awkward to reach.
- Clean rags / shop towels: for wiping plugs, checking oil appearance, cleaning surfaces.
- Wire brush and gasket scraper (plastic or brass if safe): to clean mating surfaces when you remove any covers or to remove hardened deposits.
- Magnetic pick-up tool: to retrieve metal bits and to check for ferrous debris stuck to magnets.
- Drain-plug socket or square-drive adaptor: some drain plugs require a specific socket or Allen/hex key — have a set of hex/allen keys and Torx bits.
- Jack and secure jack stands or ramps: to raise the machine safely if needed; use stands on rated lifting points and lower slowly onto stands.
- Creeper or kneeling mat: for comfort and mobility under the machine.
- Small mirror / inspection light: to inspect the underside and the filler/breather areas.
- Protective trays or cardboard: to protect the floor and catch spills.
- Funnels and measuring jug: to measure the required oil volume as you fill.
- Disposable gloves and absorbent pads: for cleaner work and easier disposal.
- Service manual or workshop manual: contains correct oil grade, oil capacity, drain/fill plug locations and torque specs. Essential — use it.

- Why extra tools may be required (examples)
- Gear oil pump required if filler is high or fill plug is vertical — prevents spilling and allows accurate filling.
- Impact wrench can loosen seized plugs quickly, but use sparingly — a breaker bar is preferred to avoid rounding plugs.
- Seal puller or gear case cover puller if you must remove a cover or replace a seal — those parts can be tightly fitted.
- Dial indicator or inspection tools if you suspect internal wear (to measure backlash or free play) — only required for diagnosis beyond a routine oil change.

- Consumables and replacement parts to have on hand
- Correct gearbox oil (grade and spec per Perkins workshop manual): buy the specified gear oil (common types are API GL-4 or GL-5 80W-90 or manufacturer-specified ISO VG grade). Use the exact spec to protect brass synchronizers and bearings where required.
- New crush washer(s) or sealing washer(s) for drain/fill plugs: these deform to seal; always replace to prevent leaks.
- New O-rings or gaskets for any removed covers or sight-glasses: rubber hardens and leaks after reuse.
- Paper towels/shop rags and solvent for cleaning.
- Oil absorbent pads and a sealed container for used oil disposal.
- Replacement magnetic drain plug (optional): if the original plug is damaged or missing magnet, replace it.
- Gearbox filter element (if applicable): some transmissions/gearboxes have a serviceable internal filter or strainer — consult the manual.
- Spare bolts or studs (if any are corroded) and threadlocker if the manual specifies.
- Optional: oil analysis kit if you want to test metal content in used oil.

- When a part replacement is required — what, why, and indicators
- Drain plug washer/crush washer: replace every oil change. Why: it seals the plug; reusing causes leaks.
- Filler plug O-ring or washer: replace if compressed or cracked. Why: prevents seepage.
- Gearbox cover gasket or seal: replace if you remove the cover or if there are visible leaks. Why: old gaskets deform and leak; a leaky cover invites contamination and oil loss.
- Magnetic drain plug or drain plug with heavy metal accumulation: if the magnet is coated in metal flakes or the plug threads are damaged, replace. Why: to maintain sealing and magnetic debris trapping.
- Oil filter/strainer: replace if the engine/gearbox has one and it’s dirty or per interval. Why: a clogged filter reduces lubrication and causes wear.
- Bearings, gears, shafts, synchronizers: replace only if inspection or oil analysis shows excessive metal particles, grinding noise, play, or visual damage. Why: metal debris, scoring, or wear indicates internal damage; running with damaged internals causes catastrophic failure.
- Seals (input/output shaft seals): replace if leaking or per scheduled maintenance. Why: shaft seals prevent external leaks and contamination ingress.

- Procedure — step-by-step in bullets (read the workshop manual first)
- Put on gloves and eye protection; chock wheels and set parking brake.
- Consult Perkins workshop manual for exact drain and filler plug locations, oil grade, and oil capacity.
- Warm gearbox slightly by running the engine a few minutes (optional) — warm oil drains easier. Turn engine off and let hot surfaces cool enough to touch safely.
- Position drain pan under the gearbox drain plug; clean area around drain and fill plugs with a rag to prevent dirt entry.
- Loosen the filler plug first: remove the filler plug so the gearbox can vent and drain faster. Keep rags handy for any drips.
- Loosen and remove the drain plug with the appropriate socket/wrench; allow oil to drain fully into the pan. Use a magnetic pickup to check the plug and pan for metal particles.
- While oil drains, inspect the drain plug washer and remove any debris from the plug and magnet; set a new crush washer aside for reassembly.
- If removing the gearbox lower cover or access plate, do so now — remove bolts in a star pattern where applicable; replace gasket if removed. Inspect gear teeth, bearings, and internals with a light and mirror; look for scoring, metal shavings, or pitting.
- After full drainage (give it 10–30 minutes depending on volume), clean the drain plug area, fit the new crush washer, and reinstall the drain plug. Tighten by hand then to the torque specified in the manual with a torque wrench.
- Clean the filler plug area and check any sight-glass or level plug. Refill with the correct oil grade:
- If filler hole is low and accessible, use a funnel and slowly pour in the specified amount, checking the level as required.
- If filler hole is high, use a hand or electric gear-oil pump or suction pump to transfer oil from the container into the gearbox.
- Fill to the specified level (either to the bottom of the filler hole or to the level indicated on the sight-glass). Use the measuring jug for accuracy.
- Refit and torque the filler plug with a new washer if specified.
- Start the engine or cycle the gearbox (per manual) for a short time to circulate oil; check for leaks around drain and filler plugs.
- Stop engine and recheck oil level after a short run; top up if necessary to the correct level.
- Dispose of used oil and contaminated rags at an approved recycling facility.

- Inspection notes and what to look for in the old oil
- Color and smell: burnt smell or very dark oil can indicate overheating or oil age.
- Metal particles or heavy sludge: significant metal flakes indicate internal wear — get a gearbox inspection and possible parts replacement (bearings, gears).
- Water or milky appearance: indicates contamination, likely seal failure — find and fix the source and replace seals/gaskets.
- Contaminant types guide action: fine sheen and a few small particles = normal wear; heavy chunks or scoring = internal damage.

- Final checks and maintenance tips
- Check torque of drain/fill plugs after the first run and periodically for leaks.
- Keep records of oil type, batch, and change date; consider oil analysis every few changes for preventative maintenance.
- Replace seals and gaskets removed during the change; never reuse old paper or cork gaskets.
- If you find abnormal wear or metal shavings, stop and consult a professional or the Perkins dealer for internal inspection and part replacement.

- Disposal and environmental responsibility
- Store used oil in a sealed container and deliver to an approved recycling center or auto shop that accepts used oil.
- Do not dispose of oil on the ground, in drains, or in regular trash.
- Clean contaminated rags and parts per local regulations; use oil-absorbent pads and dispose as hazardous waste if required.

- Quick checklist to have before starting
- Workshop manual, correct oil, new drain/fill washers, oil catch pan, funnel or pump, socket/wrench set, torque wrench, gloves, rags, jack stands, and a way to dispose of used oil.

End of instructions — follow the Perkins workshop manual torque and oil specifications exactly.
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